Administrator (Part-time)
United Grand Lodge seeks an Administrator on a part-time basis for the Building Services Department.
Purpose of the Job
To carry out admin duties for the Building Services department and to co-ordinate services across all UGLE departments, property Committees, UGLE Contractors and the tenants at FMH and to arrange and assist at meetings for specialist groups.
Key Tasks
- To assist the Director of Building Services with department administration duties such as purchase orders, invoices, sickness records, to attend department and external contractor meetings
- To maintain records for the Department which include details of contractors and contract document, certificate of completion, advisors' letters of appointment, certificates relating to building regulations/health & safety and planning consent
- To attend, administer and minute Health & Safety Meetings
- To co-ordinate administration across departments which may include handling invoices, purchase orders, meetings, internal departmental matters
- To act in such a way as to ensure the health, safety and welfare of oneself as well as others
- Maintain UGLE buildings records such as servicing and maintenance records, asbestos records, planned preventative maintenance schedules and records so they are up to date and easily accessible for all parties who require them
- Help to administer the FMH Service Desk including the planned preventative maintenance activities and asset register
- Assist the Director of Building Services with the annual insurance renewal activities
- Plus any other duties as required
Salary and Benefits
Competitive subject to experience
Plus the following benefits package:
- BUPA private medical cover
- Pension (3.5% employee & 9% employer contributions – increasing to 12%)
- Life Assurance
- Holiday (25 days increasing to 30 days)
- Interest free season ticket loan
- Gym membership (subsidised)
- Employee Assistance Programme
- Flexible working
Hours
The successful applicant will work 21 hours per week (flexibility on working pattern).
Application details
To apply please send your CV and covering letter to:
Rosey Hogan – HR Assistant - United Grand Lodge of England via email to [email protected]
CV’s received without a covering letter will not be considered.
Closing date for applications is 5pm on Monday 8 May 2023.