Payroll & Benefits Officer
United Grand Lodge of England (‘UGLE’) seeks a Payroll & Benefits Officer to process the monthly payroll and staff benefits for UGLE, UGLE Trading and the Museum of Freemasonry.
Background
UGLE is the governing body of Freemasonry in England, Wales, the Channel Islands, the Isle of Man consisting of 48 Provinces roughly based on the old county boundaries and 32 Districts overseas. English Freemasonry is a membership organisation of 175,000 people meeting in more than 7,000 Lodges across the globe. Membership is open to any man over the age of 18 irrespective of their background, race or religion, with students also able to join one of 87 University Scheme Lodges. The largest Province in UGLE is Metropolitan in London with many Lodges meeting at Freemasons Hall in Covent Garden which also serves as the Headquarters for English Freemasonry worldwide.
Freemasons’ Hall is a unique art deco building which can date its origins back to 1769 when Freemasons first started meeting at this site. The current building was completed in 1933 as a memorial to those who died in the Great War. It houses 22 meeting rooms including some unique spaces regularly used for major international events and as film locations. The Hall itself provides a magnificent meeting place for UK and international masonic lodges. It is open to both Freemasons and the general public who are provided with both self-guided audio tours as well as guided tours of the facilities. The Museum of Freemasonry with one of the finest collections of masonic artefacts and archives in the world, is housed within the building.
The United Grand Lodge of England is an equal opportunities employer.
Key Responsibilities:
Payroll
- To process all aspects of payroll from start to finish including the payment of statutory allowances and the accurate payment of salaries
- Deal with employee salary and payroll queries
- Liaise with HR Assistant regarding new appointments, terminations and other relevant matters
- The collection and paying over of monthly pension contributions using Standard Life’s Group Pension Zone.
- Liaise with HMRC where necessary on any PAYE, NI queries etc.
- Check for any tax code changes using HMRC’s Government Gateway and/or the payroll system’s IR Secure Mailbox each month
- Payroll month end and year end procedures and reports
- Review payroll policies and procedures, and suggest and implement changes where necessary
- Any other payroll duties as required
Financial
- Post all payroll payments to the financial ledger and prepare any associated journals accurately and per the month end timetable.
- Process balance sheet reconciliations
- Accurate Forecast and Budget payroll preparation including FTE analysis/projection
Benefits
- Administration of UGLE’s benefit schemes:
- Pension
- Life Assurance
- Medical Insurance
- Gym Membership
- Administration of other staff benefits such as season ticket loans, eye tests etc.
Additional
- Raise purchase orders for any monthly or annual payments required
- Salary Review – process annual increases
- Any ad hoc projects as requested by the HRD
Required skills and attributes:
- Proven experience as a Payroll Officer
- Minimum of 3 years’ experience, 5 years plus desirable
- Proficiency in payroll software systems - Sage Payroll experience – Essential
- Forecast and budgetary experience
- Excellent organizational abilities and attention to detail
- Strong numerical skills and attention to detail
- Excellent problem-solving abilities
- Ability to work under pressure and meet deadlines
- Excellent verbal and written communication skills
- Excellent time management skills
- Stakeholder relationship skills and ability to work collaboratively with colleagues
- A team player with self-motivation and a can-do attitude
- Proficient in Microsoft Office (outlook, excel, word)
Hours of work:
Part time – 4 days per week (28 hours)
Salary and Benefits:
Competitive salary plus the following benefits package:
- BUPA private medical cover
- Pension (3.5% employee & 9% employer contributions – increasing to 12%)
- Free Life Assurance
- Holiday (25 days increasing to 30 days)
- Interest free season ticket loan
- Gym membership (subsidised)
- Employee Assistance Programme
- Flexible working
Application details:
To apply please send your CV and covering letter to: Elizabeth Gay - Director of HR - United Grand Lodge of England via email to [email protected]
CV’s received without a covering letter will not be considered.
Closing date for applications is close of business (5pm) on Monday 28 October 2024.