United Grand Lodge of England seeks Administrator (12 month FTC)

Administrator  (12 month FTC)

United Grand Lodge of England are looking to hire an Administrator on a 12-month fixed-term contract for the Membership & Communications Department. The successful candidate will be responsible for processing registration forms, providing an annual list of members and issue membership certificates as well as assisting in maintaining the membership database.

Background

UGLE is the governing body of Freemasonry in England, Wales, the Channel Islands, the Isles of Man consisting of 48 Provinces roughly based on the old county boundaries and 32 Districts overseas. English Freemasonry is a membership organisation of 175,000 people meeting in more than 7,000 Lodges across the globe. Membership is open to any man over the age of 18 irrespective of their background, race or religion, with students also able to join one of 87 University Scheme Lodges. The largest Province in UGLE is Metropolitan in London with many Lodges meeting at Freemasons Hall in Covent Garden which also serves as the Headquarters for English Freemasonry worldwide. 

Freemasons’ Hall is a unique art deco building which can date its origins back to 1769 when Freemasons first started meeting at this site. The current building was completed in 1933 as a memorial to those who died in the Great War. It houses 22 meeting rooms including some unique spaces regularly used for major international events and as film locations. The Hall itself provides a magnificent meeting place for UK and international masonic lodges. It is open to both Freemasons and the general public who are provided with both self-guided audio tours as well as guided tours of the facilities.  The Museum of Freemasonry with one of the finest collections of masonic artefacts and archives in the world, is housed within the building. 

The United Grand Lodge of England is an equal opportunities employer. 

Key Responsibilities 

• Process Registration Forms, Annual Returns, Applications for Grand Lodge/Chapter Certificates, Dispensations.  
• Check quality and accuracy of Membership Certificates and send out using mail merge.
• Keep a record of all Membership Certificates returned for amendment or alteration and endorse as necessary in accordance with Office procedures.
• File all forms accurately.
• Assist with post-opening duties
• Answer telephone enquiries promptly and courteously. 
• Carry out any ad hoc duties as may be requested by Line Manager

Skills and Attributes

The following are essential:

• Excellent written and verbal communication skills
• Ability to work collaboratively with colleagues and build strong relationships 
• Proficient in the use of Microsoft packages 
• High attention to detail 

Hours of work

Full-time (35 hours per week) Monday to Friday  

Salary and Benefits

Competitive salary plus the following benefits package: 

• BUPA private medical cover
• Pension (3.5% employee & 9% employer contributions – increasing to 12%) 
• Free Life Assurance 
• Holiday (25 days increasing to 30 days) 
• Interest free season ticket loan 
• Gym membership (subsidised)
• Employee Assistance Programme 
• Flexible working 

Application details

To apply please send your CV and covering letter to: Elizabeth Gay - Director of HR - United Grand Lodge of England via email to [email protected] 

CV’s received without a covering letter will not be considered.

Closing date for applications is 5pm on Thursday 13 July 2023